On this page
Select a link below to navigate directly the respective section of the page.
Before your event
- Terms and conditions
- Things to consider
- Policies and procedures
- Technical solution
- Personnel
- Advertising and messaging
- Lottery trustβ―account
- Apply for a licence
During your event
After your event
Overview
Electronic raffles are raffles that use computers (including handheld devices) to sell raffle tickets, select raffle winners and distribute raffle prizes.
Before your event
Terms and conditions
Read, and meet your obligations as outlined in the following documents:
- The Lottery Licence Terms and Conditions
- The Raffle Licence Terms and Conditions
- The Electronic Raffle Operational Terms and Conditions
- The Registrarβs Standards: Financial Management and Administration Where Proceeds Are Not Pooled
- Electronic Raffle Systems Minimum Technical Standards for Raffles (βOther Technical Requirementsβ section)
Note: All electronic raffle sales portals, including subsequent modifications, must meet applicable technical standards and be approved by the AGCO
Things to consider
- Where will the raffle be held?
- How many days will the raffle run?
- What type of raffle will I run?
- What are the prize(s)?
Policies and procedures
Have your policies and procedures in place, outlining how you will:
- conduct and manage your raffle
- ensure compliance with the Electronic Raffle Operational Terms and Conditions
- address technical issues
- safeguard personnel, equipment and raffle assets
- ensure only valid tickets are in the raffle
- mitigate any identified risks
Technical solution
- Will raffle tickets be sold online, in person or both?
- Has my electronic raffle solution been reviewed and approved by the AGCO?
- If you are submitting your own solution, see Step 1 on the Apply for a raffle lottery licence page.Β
- Or, you can use an AGCO-approved technology solution.
- How will prizes be distributed?
Personnel
Ensure electronic raffle personnel are trained on their roles and responsibilities.
Advertising and messaging
Be sure to:
- Include responsible gaming messaging on the raffle ticket.
- Ensure the ads promoting your event meet all AGCO requirements.
Lottery trustβ―account
Your group may open and maintain a separate lottery trust account to manage the money related to conducting and managing your electronic raffle event. See Raffle licence terms and conditionsβ―banking and financial.
Apply for a licence
Read the apply for a raffle lottery licence page to learn more about eligibility, where to get a licence, and how to apply.
During your event
Event details
You must follow theseβ―eventβ―details:
- Your AGCO-approved Rules of Play are available for all ticket purchasers
- Your electronic raffle licence isΒ available to the public
- Two (2) bona fide members oversee your raffle
- You remove voided tickets from the draw
- You advertise the actual raffle prize amount to be won for your draw (i.e. in the case of a 50/50 raffle, not the total sale amount)
- You follow responsible gaming guidelines.
- You are not selling to minors under 18 years of age
- You know how to identify ineligible buyers
- You do not permit sales to those who are intoxicated
- Take note of any raffle issues and be prepared to notify the AGCO. (Use the AGCO Notification Matrix to identify, note and report to the AGCO any issues that occur.)
- You are prepared for an AGCO Inspector, who may require access to verify your raffle, to review your licence requirements
After your event
Raffle wrap-up
- Announce the correct prize amount and the winning ticket number at the first available opportunity
- Ensure all raffle outcomes are clearly displayed to raffle ticket purchasers
- Secure any unclaimed prizes for 6 months in safekeeping; any unclaimed prize after 6 months must be seeded into the subsequent raffle prize
Reporting
- SubmitΒ to the AGCO within the required timelines, your:
- Post Event Compliance FormΒ
- Financial reportΒ
- Notification of any issues in accordance with the Electronic Raffle Notification Matrix
Financial report
You must send the following documents with the financialβ―report:
- copies of all deposit slips related to theβ―event
- a list ofβ―winners
- report of any compliance issues using the post event complianceβ―report
Pleaseβ―note:
- The financial report must be finished within 30 days of the date of the last draw. The AGCO or municipality may ask for more documents. These may include receipts for expensesβ―related to the event.
- You must show any prizes that were donated on the financial report. Donβt deduct the value of the donated prizes from the grossβ―receipts.
- Where asked, you must provide an audited financial statement to the AGCO or municipality within 120 days of the request.
- Report the use of net proceeds to the AGCO.
- Putβ―all proceeds into the lottery trustβ―account.Β
The AGCO licenses eligible charitable and religious organizations to sell raffle tickets, select winnersΒ or distribute prizes electronically using computers. Refer to the following video and checklist to ensure your raffle is a success.